5 Reasons to Select SharePoint Project Management

The fast-changing dynamics of this competitive market have compelled today’s businesses to adopt more advanced and robust technologies for better results. The same thing is true for companies turning to SharePoint for project management. This blog comprehensively covers SharePoint, its benefits, and how it helps you meet your project management goals.

What happens when you start a new project? Certainly, assets evaluation, either financial or intellectual (employees’ expertise), resource tapping, budget allocation, and task management are the primary concerns for managers, taking up a lot of your time. Project management, an indispensable business process, is not an easy task. Fortunately, SharePoint highlighting the importance of communication in the workplace for better project outcomes stands top choice for effective project management.

A 2021 PMI study uncovers some staggering facts for businesses to reconsider their project management strategy.

• 45 % of projects remained unfinished within the due deadlines
• 38% of projects exceeded their initial allocated budget limits
• 27% of projects did not meet their actual objective

However, organizations using SharePoint for project management present a completely different story. The entire idea of project management describes the organization’s intent to do business, i.e., an intent followed by a strategy to comply with project requirements. Let’s learn why SharePoint is ideal for streamlining your project workflow.

What is SharePoint project management?

SharePoint, more than just sharing documents and spreadsheets, is a collection of web-based tools to streamline your teams and project deliverables. It serves as a platform to effectively manage your employees, priorities, deadlines, tasks, and documents for a better project completion rate.

Top 5 Reasons to Pick SharePoint for Project Management

1. Centralized Office Environment:

With changing trends, organizations are turning to digital technologies for a hybrid workplace. Creating a centralized and accessible office environment is a major challenge faced while implementing a hybrid culture. SharePoint intranets streamline employees, teams, and documents, making it a smart choice for centralized collaboration.

You can easily track tasks, access documents, and interact with your coworkers in a secure ecosystem. Leveraging SharePoint to create dedicated project sites helps you capture project critical information, documents, summary, and processes at once. Offer a chance to your employees to collaborate, brainstorm, and take part in project-critical discussions with a single login.

2. Uninterrupted Communication and Information Sharing:

SharePoint, primarily recognized as an employee experience intranet, serves as an ideal tool for uninterrupted communication and file sharing. Better communication helps you timely achieve your project goals. How?

Basically, SharePoint helps you create simple communication channels within a well-knitted network of employees and teams which means communication lag never remains an issue for delayed projects. Online meetings, video conferencing, 1:1 chat, and instant messaging ensure that your employees remain connected irrespective of their location. Integrated business applications like Teams, Outlook, Yammer, and Delve, allow you to share project-critical files, documents, and emails seamlessly with your coworkers.

3. Seamlessly manage your project documents:

Unorganized and mismanaged documents are the biggest contributors to project failure. However, offering a central repository to organize all your project-related documents, SharePoint serves as a robust document management tool for organizations. Not just a storehouse, it organizes documents piled up in departmental silos into specific libraries making them accessible and shareable for all.

Wondering how? With SharePoint, you can easily create, edit, store, co-author, and share documents with coworkers and add simple workflows for faster approvals. Certainly, by simply adding filters, keywords, and metadata to the documents, you can have the right information at the right time, paving the way for process improvement and decision-making.

4. Effective Task management:

Managing available resources isn’t easy for managers, especially when they are facing tight deadlines. Assigning and tracking tasks manually takes a lot of time, eventually leading to project delays. However, SharePoint offers a smoother experience when it comes to managing large teams.

It offers agile project management where you can effectively divide your tasks into smaller modules, assign them to teams, and easily monitor their progress. Utilizing features like Kanban Board, Gantt Chart, dependencies, and calendaring, simply set priorities and due dates for tasks, teams, and employees.

5. Integrated project management tools:

Easy access to business-critical applications is a prime determinant of employee productivity. SharePoint understands the contribution of employees’ productivity to accomplishing projects on time. Its ability to integrate with Microsoft 365 applications won’t let you step out of your office environment.

From flawless file sharing to brainstorming, you can have it all in one place. Applications like Teams, Outlook, OneDrive, Yammer, Delve, and Power BI help you conduct a diverse range of business operations, acting as productivity boosters for your employees. Furthermore, offering an intuitive interface, scalability, and easy customization, SharePoint makes it a top choice for contemporary businesses.

Here’s a recap

Creating a technologically enabled digital workplace is becoming a new imperative for modern businesses. In addition to accomplishing project-critical processes, SharePoint is also critical to creating a productive office environment. From assigning tasks to monitoring them online, it even reminds you of due deadlines and pending approvals through email notifications, improving the bottom line. Furthermore, offering an intuitive interface, scalability, and easy customization, SharePoint makes a top choice for contemporary businesses.